Executive Assistant

The Firm

Congruent Ventures is a leading early stage climate-focused venture firm investing across Energy Abundance, Industry and Efficiency, Agriculture and Food, Mobility and Built Environment, and Resilience and Restoration. Since its founding nine years ago, Congruent has grown into one of the most active early investors in the sector with 60 active companies. The firm manages over $1B AUM across three early-stage funds and one later-stage fund.

The Congruent team is one of the most diverse in the industry and combines best-in-class venture with an early-stage climate and sustainability thesis. We’re small, nimble, and collaborative. We have zero tolerance for politics or ‘jerks,’ and we believe the best decisions emerge when diverse backgrounds meet in respectful, fact-based debate. The firm is based in San Francisco and invests across North America.

Role Overview

We are seeking a highly organized Executive Assistant to provide dedicated support to our two Managing Partners (MPs) and to help keep the firm’s day-to-day operations running smoothly. The ideal candidate is proactive, detail-obsessed, discreet, and unflappable under pressure. You anticipate needs before they’re voiced, take pride in flawless execution, and find satisfaction in being the person who makes everything run on time and without friction. You’ll be the connective tissue between the MPs’ calendars, the office, and the firm’s events. This role reports to both Managing Partners and works closely with the Platform Partner, with responsibilities to the broader team.

Key Responsibilities

Calendar & Scheduling: Own the MPs’ calendars end to end. This includes scheduling meetings, resolving conflicts, protecting focus time, triaging incoming requests, and ensuring the MPs are prepared and on time for every commitment.

Communications & Travel: Coordinate complex domestic and international travel, build detailed itineraries, and handle the partners’ expense reporting and reimbursements.

Office Management: Run the office, manage vendor and facilities relationships, supplies and equipment, mail, building and security coordination, and overall upkeep of a welcoming, well-functioning space.

Event Support: Provide logistics support for firm events alongside the Platform team, from LP gatherings and dinners to team offsites and the firm’s flagship multi-day Annual Meeting. Help coordinate vendors, catering, headcount and RSVPs, AV, seating, and on-site setup, and track event contracts and payments so nothing slips.

CRM & List Management: Keep the firm’s contact and relationship data current, including maintaining the CRM, building and tracking guest invite lists. Accuracy here directly supports fundraising, events, and partner relationships.

Stakeholder Management: Serve as a warm, professional point of contact for LPs, founders, and VIPs, handling sensitive relationships and information with discretion.

Qualifications

Location San Francisco, CA. Congruent maintains an in-person hybrid schedule with three or more days per week in-office in downtown San Francisco.

Additional Notes We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or other classifications protected under federal, state, or local law.

Background check required prior to employment.